Request Process – Please read prior to submitting the request. 

Requests are to be submitted to the Mayor’s Office at least two weeks prior to the event but Individuals/Organizations are encouraged to submit their requests as early as possible. 

All requests must be submitted with a draft of 4-7 “Whereas” statements. This draft will assist the staff and allows the selected wording to be directed towards the event. Any missing information and documentation may result in the delayed processing of your request.

Please keep in mind:

1. Proclamations must be picked up from the Mayor's Office and will not be mailed.
2. All requests will be evaluated through an internal review and approval process.
3. The Mayor's Office reserves the right to deny any request.

It is the policy of the Office of Mayor to have consistent guidelines regarding Mayoral ceremonial documents. A Mayoral Proclamation is an official announcement and/or public declaration issued from the Mayor’s Office. Proclamations are ceremonial and do not carry any legislative or legal value. The issuance of any proclamation or letter from the Mayor’s Office is the complete discretion of the Mayor’s Office.

Proclamations are issued for matters of local, regional or national concern and are generally issued to organizations or events residing in, or occurring within, the Bay City, Texas city limits. The primary reasons for issuance include:

1. Recognition of an organization's event or special action
2. Recognition of extraordinary achievement

Proclamations will not be issued for any matter with potential political controversy or which may suggest an official City position on a matter under consideration or to be voted upon by the City Council. Additionally, the Mayor will not recognize any group whose policies or aims advocate violence, hatred or any other position contrary to the well-being of the citizens of the City of Bay City, Texas or the quality of life in Bay City.